Privacy Policy

RAWW is [describe RAWW's legal structure — for example, "an independent Australian storytelling initiative" or the registered company/organisation name]. In this policy, "RAWW," "we," "us" and "our" refer to:

• Legal or operating name: [full legal name or registered entity]
• Business or registration number, if applicable: [ABN/ACN/registration number]
• Location: Victoria, Australia (a home address does not need to be published)
• Privacy contact: hello@raw-w.org
• Website: https://raw-w.org

The information we collect depends on how you interact with RAWW.

Newsletter subscriptions

When you subscribe to RAWW updates, we may collect:

• Your first name
• Your email address
• The date and source of your subscription
• Your subscription preferences
• Information about newsletter delivery, opens or link interactions, where provided by our mailing service

Your first name should be optional unless it is genuinely required to provide the service.

Nominations

When you nominate a woman, we may collect information about you, including:

• Your name
• Your email address
• Your relationship to the nominee
• Whether the nominee knows about the nomination
• Information you include in the nomination

We may also collect information about the woman you nominate, including:

• Her name
• Country
• Organisation or project
• Website or public social-media profiles
• Area of work or cause
• Achievements, impact and other details supplied in the nomination
• Other information discovered through reasonable research or provided during later communications

A nomination may therefore contain personal information about someone other than the person submitting it. Please only provide information that is relevant, accurate to the best of your knowledge, and appropriate for RAWW to consider.

Do not submit highly sensitive, confidential or private information unless it is necessary, the person concerned understands why it is being shared, and you have an appropriate basis for sharing it.

Contact enquiries

When you contact RAWW, we may collect:

• Your name
• Your email address
• Your enquiry type
• Your subject and message
• Any other information you choose to provide
• Records of our correspondence with you

Featured Women, interviewees and contributors

If you are considered for or participate in a RAWW feature, we may collect:

• Contact details
• Professional and biographical information
• Interview responses and recordings
• Photographs, video or audio provided for publication
• Information about your work, organisation and impact
• Publicly available information used for research or fact-checking
• Publication permissions and consent records
• Corrections, updates and related correspondence

RAWW will seek appropriate agreement before publishing an interview or feature containing non-public personal information.

Technical and analytics information

When you visit the website, our website, hosting and analytics services may automatically collect information such as:

• IP address
• Browser and device type
• Operating system
• Approximate location derived from an IP address
• Pages viewed and links selected
• Visit dates, times and duration
• Referring website
• Website performance and error information
• Cookie or similar identifier information
• Interactions with forms and website features

RAWW currently uses PostHog analytics through its website environment. Depending on our configuration, PostHog may collect usage analytics and session-replay information. Session replay is intended to help us understand how the website is used and identify usability or technical problems. We will configure it to avoid intentionally recording passwords, payment information or unnecessary form content.

[Confirm the actual PostHog configuration and amend this section if session recording is disabled.]

We may collect personal information:

• Directly from you through newsletter, nomination and contact forms
• Through emails, interviews or other communications
• From a person who nominates or refers someone
• From the nominee or featured woman herself
• From publicly available and reputable sources
• From organisations connected with a potential feature
• Automatically through website, cookie, hosting and analytics technologies
• From service providers that help us operate the website and communicate with our audience

Where practical, we will tell individuals when we have received material personal information about them from another person.

We may use personal information to:

• Review, research and respond to nominations
• Contact nominators and potential Featured Women
• Conduct interviews and prepare stories
• Verify information and protect editorial accuracy
• Publish content with appropriate permission
• Respond to enquiries, corrections and concerns
• Send updates requested by newsletter subscribers
• Manage subscriptions and unsubscribe requests
• Operate, secure and improve the website
• Understand how people use the website
• Diagnose technical problems
• Prevent spam, misuse, fraud or harmful activity
• Maintain records of permissions and correspondence
• Manage partnerships, collaborations and media enquiries
• Comply with applicable laws or protect legal rights

We will not sell personal information.

We will not use information provided through a nomination as permission to publish private information. Further research, contact, verification and appropriate publication permission may be required.

Depending on the circumstances and laws that apply, RAWW may handle personal information:

• With your consent
• To provide something you have requested
• For RAWW's legitimate operational, editorial, security or communication interests
• To comply with a legal obligation
• To establish, exercise or defend legal rights
• To protect a person's vital interests in exceptional circumstances

Where we rely on consent, you may withdraw it for future use by contacting us. Withdrawing consent does not necessarily affect uses that occurred lawfully before withdrawal.

RAWW will only send promotional or newsletter communications where you have requested them or where another lawful basis permits them.

Every marketing email will include a way to unsubscribe. You may also unsubscribe by contacting hello@raw-w.org.

We may still send essential administrative messages — for example, a response to your enquiry, a confirmation of a nomination, or information concerning your privacy request.

RAWW and its service providers may use cookies or similar technologies to:

• Keep the website functioning
• Remember basic preferences
• Maintain website security
• Measure website traffic and performance
• Understand how visitors use the site
• Detect and diagnose errors

Some cookies or identifiers may remain on a device for a defined period. Others end when a browser session finishes.

You may be able to block or remove cookies through your browser settings. Blocking certain technologies may affect website functionality.

Where consent is required for non-essential analytics or similar technologies, RAWW will provide an appropriate choice before activating them.

RAWW may disclose information to trusted service providers that help us operate, including providers of:

• Website hosting and infrastructure
• Form processing and database storage
• Email delivery and newsletter management
• Analytics and website-performance monitoring
• Security, spam prevention and technical support
• Document, interview or media storage
• Professional legal, accounting or advisory services

Our known or expected providers currently include:

• Emergent — website development, hosting and related infrastructure
• PostHog — website analytics and, if enabled, session replay
• Resend (through Emergent's managed email integration) — newsletter and email delivery
• MongoDB (hosted within the Emergent environment) — nomination, contact and subscription storage
• Cloud or file-storage provider for interview files, photographs or working documents: [not currently used — add provider when introduced]

We may also disclose information:

• With your direction or consent
• To a featured woman, nominator or relevant organisation where necessary to verify a nomination, provided doing so is appropriate
• When required or authorised by law
• To investigate misuse, security incidents or threats
• To protect the rights, safety or property of RAWW or another person
• As part of a future organisational transfer, provided appropriate safeguards apply

Service providers may only use information for the services they provide to us, subject to their contractual terms and privacy obligations.

RAWW has a global audience and uses online service providers. Personal information may therefore be processed or stored outside Australia.

The countries involved may include:

• Australia
• [United States]
• [European Union / European Economic Area]
• [other countries used by Emergent, PostHog, Resend and any storage services]

Where required, we will take reasonable steps to ensure overseas recipients handle personal information appropriately. However, privacy protections in another country may differ from those in Australia.

We keep personal information only for as long as reasonably necessary for the purpose for which it was collected, to maintain appropriate editorial and consent records, or to meet legal and operational requirements. Our intended retention approach is:

• Newsletter records: until you unsubscribe, plus a limited suppression record where necessary to ensure you are not re-added
• Unsuccessful or inactive nominations: [for example, two years after the last activity]
• Published-feature research and consent records: [define an appropriate editorial/archive period]
• Contact enquiries: [for example, two years after the enquiry is resolved]
• Analytics information: according to our configured analytics-retention period of [period]
• Security and technical logs: [period]
• Interview recordings and unpublished media: [period or decision rule]

We may retain information for longer when required by law, needed to resolve a dispute, or necessary to maintain an accurate editorial record. When information is no longer needed, we will take reasonable steps to delete or de-identify it.

RAWW takes reasonable administrative, technical and organisational steps to protect personal information against loss, misuse, unauthorised access, alteration and disclosure. These measures may include:

• Restricting access to people who need the information
• Using reputable, access-controlled service providers
• Strong passwords and multi-factor authentication
• Secure transmission using HTTPS
• Software and access reviews
• Backups and incident-response procedures
• Removing or de-identifying information that is no longer needed

No online system can be guaranteed completely secure. If we become aware of a data breach, we will investigate it and notify affected individuals and regulators where required.

Depending on the laws that apply to you, you may be entitled to:

• Ask what personal information RAWW holds about you
• Request access to that information
• Ask us to correct inaccurate or incomplete information
• Ask us to delete information where appropriate
• Withdraw consent for future use
• Object to or restrict certain processing
• Unsubscribe from marketing communications
• Ask for information in a portable format where applicable
• Make a privacy complaint

To make a request, contact hello@raw-w.org. We may need to verify your identity before acting on a request.

We will respond within a reasonable period and, where a particular law sets a timeframe, within that timeframe. If we cannot fulfil a request, we will explain why, subject to any lawful restrictions.

If you submit information about a nominee or anyone else, you confirm that:

• The information is accurate to the best of your knowledge
• It is relevant to the purpose of the nomination
• You are not knowingly submitting false, harmful or misleading material
• You have an appropriate basis for sharing it with RAWW
• You understand that RAWW may use it to assess, research and follow up the nomination

A nomination does not guarantee contact, selection or publication.

RAWW may contact the nominee before publication and may decide not to use submitted information.

RAWW's website and nomination services are not directed to children under 16.

Do not submit personal information about a child or young person without the involvement and appropriate permission of their parent or guardian and without first contacting RAWW.

If we learn that personal information about a child has been submitted inappropriately, we will take reasonable steps to review and, where appropriate, remove it.

RAWW may link to external websites, organisations, social-media accounts, fundraising pages or petitions. Those services have their own privacy practices and are responsible for their own handling of personal information.

Before supplying personal information or making a contribution through another website, review that service's privacy policy and terms.

If you believe RAWW has mishandled your personal information, please contact:

• Privacy contact: [name or role]
• Email: hello@raw-w.org
• Postal address, if used: [address or "available on request"]

Please describe your concern and provide enough information for us to investigate it. We will acknowledge your complaint within seven days and aim to provide a substantive response within 30 days.

If you are not satisfied with our response, you may be entitled to contact the Office of the Australian Information Commissioner or another relevant privacy regulator.

Office of the Australian Information Commissioner: oaic.gov.au/privacy/privacy-complaints

We may update this policy as RAWW's services, technology, legal obligations or information-handling practices change.

The current version will always appear on this page with its effective and last-updated dates. If a change materially affects how we use information already collected, we will take reasonable steps to notify affected individuals where appropriate.

For privacy questions, access or correction requests, deletion requests, complaints or requests for this policy in another accessible format, contact: